AI agents for admissions teams

Answer every student while their interest is still warm.

The CampusMind Recruitment Agent replies in minutes, using only content your team approves.

Get a free demo on your program page

Share one program page. No CRM access needed.

The challenge

Interest doesn't wait for a reply.

Students often reach out after hours. If your reply takes days, they apply to the school that answered first.

How many applicants did you lose while they waited?
One assistant, every channel

Meet students wherever they start.

Answers at any hour
After hours and on weekends
One thread per student
Every channel feeds the same conversation
A person when it counts
A counselor joins when your rules say so
Follow-ups where they reply
By email, SMS or WhatsApp, whichever your team picks
How it works

Every question sets the next step in motion.

01

A student asks a question

By website chat, email, SMS, WhatsApp or voice, at any hour.

02

The right AI agent answers

A specialist agent for that topic, like programs or admissions, replies.

03

Your CRM is updated

Program interest, start term, consent and the full conversation are saved automatically.

04

Counselors step in when needed

Follow-ups wait for approval, and your rules flag students who need a person.

Answers that move students forward.

  1. Finds a program that fits the student's schedule
  2. Explains the admission requirements
  3. Shares the deadlines that apply
  4. Books a call with a counselorBooked: Tue 2:00 PM
The agents

A team of AI agents behind every answer.

The Recruitment Agent is a team of specialist AI agents. A routing agent sends each question to the one that covers that topic.

Capture the context

Every conversation updates the same CRM record.

Details filled in
Program interest, start term and how the student found you.
Contact permissions saved
Whether each student agreed to email and text messages is saved on their record.
Funnel stage updates automatically
When a student books a meeting, their stage changes to Engaged.
Counselor-approved follow-ups

It's your counselors who decide what reaches a student.

When a student's transcripts are still missing, the agent drafts a reminder and notes why. A counselor reviews it, edits it if needed and approves it before it's sent.

Spots who needs a nudge
Missing documents and upcoming deadlines are flagged automatically.
Explains every draft
Each draft shows what prompted it.
Counselor approves
Pick the channel, edit the wording, then approve it or take it over.
Recruitment visibility

See who needs attention right now.

See your whole recruitment funnel at a glance. Or ask, "Who should I call today?" and get a short list with the reason to reach out to each student.

CampusMind Student Recruitment dashboard showing the recruitment funnel, at-a-glance counts, and an Ask about your prospects panelAsk about your prospects: the question Who should I call today? answered with three prospects and the reason to contact each
You set the rules

Your team stays in control.

Pick the content the agent can use and decide when a counselor steps in.

Approved sources

Program pagesOn
Admission requirementsOn
Dates and policiesOn

Follow-up rules

Follow up after2 days with no reply
ChannelsEmail · SMS · WhatsApp
Messages per weekUp to 2

Counselor handoff

Financial aidCounselor reviews
No reply in 7 daysCounselor calls
Ready to applyCounselor meets
The difference

Answers in minutes, not days.

A student who asks a question at 9 PM gets an answer in minutes and can book a call with a counselor before they log off.

Without
An auto-reply, then an answer on day 3
With the Recruitment Agent
An answer in minutes
The right program for their schedule
Requirements and deadlines understood
Counselor call booked and saved to your CRM
FAQ

Questions admissions teams ask.

Ask us something else →

Only from content your team approves, such as program pages, admission requirements, and dates and policies. You can switch each source on or off at any time.

Your handoff rules decide. The agent passes the student to a counselor, who can see everything the student has already asked. For example, you can send every financial aid question to a counselor for review.

No. The agent handles routine questions and note-taking so your counselors can spend more of their time on conversations that need their judgment. Counselors also approve every follow-up.

No. Follow-ups are drafted into a work queue with the reason for each one, and a counselor approves every message before it's sent.

Yes. Conversations, consent and stage changes sync to your CRM, such as Slate, so counselors see the full history.

You set the follow-up timing and a weekly message limit for each student. Consent for email and SMS is tracked on every record.

CampusMind is SOC 2 verified, and we provide HECVAT and VPAT documentation for your security and accessibility review.

Share one of your program pages and we'll build a free demo around it. We don't need access to your CRM.

See the agent answer questions about your programs.

Share one of your program pages and we'll build a free demo around it.

Request a demo